Restaurant Accounting: Bookkeeping Tips and More

restaurant bookkeeping

You and your accountant will work on certain bookkeeping and accounting tasks together. You’ll also want to know enough about accounting to monitor financial KPIs that will help you make business decisions on the fly. Choose an accountant that specializes in the restaurant industry. Because of this, they require specific accounting methods and benchmarks that wouldn’t apply to, say, a retail store. Regardless of your choices, you’ll still need to pay unemployment taxes.

  • However, you need to retrieve information from the team to ensure accurate information is recorded and accounted for.
  • One of the first places to start when handling your restaurant’s accounting is to ask other chefs how they handle their own accounting records.
  • With the ability to slice, dice, and drill into that historical data, you can identify underlying trends in different datasets.
  • Point of sale systems are computer systems used to record orders and complete payment transactions.
  • Your time is best spent managing your coffee shop, bakery, deli, or gourmet grocery.

Have accounting records on hand to show how much you earn from food sales, merchandise sales, or catering jobs. Practicing thorough restaurant accounting is crucial, but it can be overwhelming to think of managing your own books and records at first. To better understand restaurant bookkeeping, read these restaurant account tips and suggestions, and get on the way to being as successful as you imagined. A business strategy, organization, and the willpower to keep accurate accounting records are essential factors in determining whether or not your restaurant will get off the ground. Restaurant bookkeeping is one of the most important aspects of running a restaurant. There are several reports that accompany every restaurant business as they go forward trying to maintain a positive cash flow and the overall health of their business.

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One of the most fundamental pieces of bookkeeping is tracking your daily sales. Not only will this help you complete restaurant accounting tasks like settling deposits at the end of the day, but it can also be useful for long-term financial analysis. Restaurant bookkeeping involves financial and accounting practices that track your business’ detailed costs and revenue. With organized financial practices and relevant, sophisticated reporting, bookkeeping can help you create a strong foundation for your business decisions. Bookkeeping involves day-to-day finances and budgets, but effective bookkeeping practices also can help you make operational decisions about food, labor, and overhead costs.

  • For example, cross-reference sales by menu category to determine the best time to run a half-price appetizer promotion.
  • Here is a list of the reports you’ll need for your restaurant accounting – and what they ultimately show you.
  • Unlike many retail industries, inventory costs for restaurants can fluctuate wildly, even from week to week.
  • Alternatively, overestimating your income could cause overspending because you weren’t working with an accurate budget.
  • Getting your other work tasks done in between will bring variety to your schedule.

They are trained to analyze your financials to identify operational shortcomings, cost leaks, and trends that require immediate or long-term action. While daunting, learning what you need to know about restaurant accounting is not insurmountable. And when you do, you can reap the many benefits of finance-driven business decisions. You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth.

Evaluate Inventory Costs

Compare your records against bank statements, credits cards and other financial transactions to ensure the records match. You’re checking to see if your transactions made it from the customer’s hand to the bank. While long-term trend analysis is important, you should also log revenue reports on the daily and weekly. You can also use your revenue reports to show you how to set realistic sales targets and evaluate operations.

  • Your CoGS is based on your inventory, and it directly affects the profit you make on menu items.
  • Restaurants often have many different suppliers, bills, and employees to pay.
  • The next step of your restaurant bookkeeping process should be to set up accounts payable.
  • A strong understanding of the basic accounting practices allows you grow your profitability and run your restaurant in a financially sustainable manner.
  • Our fast shipping, low prices, and outstanding customer service make WebstaurantStore the best choice to meet all of your professional and food service supply needs.

A balance sheet helps you know if you owe more money than what you currently have, plus the current value of your assets and overall business. Or, in the case of learning how to grow your restaurant, outsourcing leverages the actual cost of having an outsourced bookkeeper, versus an owner doing it themself. Restaurant financial reporting can be the difference between success and failure. Looking at profit and loss comparisons to previous periods and years will also give you some insight as to how things are going financially. Utilities, cooking and cooling equipment, insurance and signage are common expenses, but you’ll also need to consider maintenance costs.

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